Back Office Assistant

Posted 1 week ago
Employment Information
Job Description

Full job description

Duties/Responsibilities:

  • Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.
  • Manage International and domestic travel arrangements (including reservations / visas / accommodation).
  • Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
  • Maintain Director’s office systems, including data management and filing.
  • Maintain records of Director’s contacts.
  • Screen calls, enquiries and requests, and deal with them when appropriate.
  • Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.
  • Produce documents, briefing papers, reports and presentations for the Director.
  • Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
  • Manage arrangements for meetings, including production/distribution of agenda and papers. Meet and greet visitors at all levels of seniority.
  • Supervise incoming/outgoing mail.
  • Any other duties as may reasonably be required by the Director.

Skills to have

  • Excellent written, verbal and non-verbal communication skills lto enable professional interaction with a wide range of contacts.
  • Proficiency with applications such as word, Excel and PowerPoint
  • High understanding of Dignity and Diversity in the workplace
  • A good deal of common sense, etiquette and an ability to think on one’s feet
  • Excellent typing skills, speed and accuracy essential
  • Professional telephone manner
  • Flexible and mature approach with ability to work unsupervised.
  • Experienced Personal Assistant at senior management level.

Competencies Required:

  • Excellent verbal and written communication skills.
  • Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
  • Excellent organizational skills and attention to detail.

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About JCMC Services Private Limited
Jobs Capital is a leading talent Sourcing Company. Since its inception in 2018, Jobs Capital has always endeavored to be a premier provider of quality recruitment services. It consistently works on adding lasting value to the businesses of its clients. At Jobs Capital, we have made rapid strides to be one of the executive search Companies in India. Our focus has always been on middle and senior management talent needs. We recruit for various Industry segments across the globe. Our effective HR solutions to clients across industries have earned us a large and loyal client base, which comprises Multinational Corporations, leading Indian Business Houses, Small Medium enterprises. We, at Jobs Capital, cater to our client's talent needs and contribute to their success story

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