Duties/Responsibilities:

• Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.
• Manage International and domestic travel arrangements (including reservations / visas / accommodation).
• Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
• Maintain Director’s office systems, including data management and filing.
• Maintain records of Director’s contacts.
• Screen calls, enquiries and requests, and deal with them when appropriate.
• Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.
• Produce documents, briefing papers, reports and presentations for the Director.
• Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
• Manage arrangements for meetings, including production/distribution of agenda and papers. Meet and greet visitors at all levels of seniority.
• Supervise incoming/outgoing mail.
• Any other duties as may reasonably be required by the Director.

Skills to have

• Excellent written, verbal and non-verbal communication skills lto enable professional interaction with a wide range of contacts.
• Proficiency with applications such as word, Excel and PowerPoint
• High understanding of Dignity and Diversity in the workplace
• A good deal of common sense, etiquette and an ability to think on one’s feet
• Excellent typing skills, speed and accuracy essential
• Professional telephone manner
• Flexible and mature approach with ability to work unsupervised.
• Experienced Personal Assistant at senior management level.

Competencies Required:

• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.